Academic Records OfficerExpiring Soon!

Description (Public)

LivingStone International University (LIU), a Christ-Centered higher education institution, located at Plot 564, Nyanza South Kamonkoli, Mugiti Sub-County, Budaka District is looking for a suitable candidate to fill the position of Academic Records Officer in the Office of the Registrar.

Position: Academic Records Officer

Department: Office of the Registrar

Tenure: Contract (Renewable upon appraisal)

Reports to: Academic Registrar

Purpose of the Job: The Academic Records Officer will play a vital role in ensuring the accuracy, integrity, security and confidentiality of student academic records at LIU. The successful candidate will manage student academic information, maintain examination results, process academic documents, generate statistical reports and support the accurate and timely reporting of student academic progress.

Duties, Roles and Responsibilities

Management and Maintenance of Academic Records: Maintain accurate, secure and up-to-date student records, including enrolment, program registration, academic status, progress and graduation information, while safeguarding the confidentiality of student data.
Examination Results and Academic Progress: Collaborate with academic departments to verify and record examination results, compute students' academic results, update GPAs and CGPAs, and provide reports.
Student Documents and Transcripts: Process requests for official and provisional transcripts, certificates, letters and other academic documents accurately and within the required timelines.
Academic Reporting and Data Analysis: Maintain a comprehensive database of student examination results and compile accurate statistical reports on enrolment, academic performance and graduation trends.
Graduation Administration: Assist the Academic Registrar with graduation planning, verification of student records, and preparation of the necessary graduation documents.
Compliance, Student Support, and Service Delivery: Ensure that academic records are maintained in accordance with relevant laws, national educational standards, and LIU policies. Respond to enquiries from students and staff regarding academic records and related administrative processes.
Institutional Support and Professional Development: Participate in staff meetings, training and professional development activities; support university recruitment efforts and promotional events; uphold LIU's mission, vision, values and strategic goals; and perform other related duties assigned by the university leadership.

Qualifications, Education and Competencies

A Bachelor's degree in Records and Information Management, Information Science, Information Technology, education (with Computer), or a related field from a recognized institution.
One (1) to two (2) years of relevant experience in academic record-keeping or administration, preferably in a higher education institution.
Good computer skills, including proficiency in Microsoft Office applications, Google Docs, and student management systems.
Meticulous attention to detail, with strong organizational, analytical, and data-management skills.
Demonstrated knowledge of academic policies, regulations, and procedures relating to student records and examinations.
Ability to maintain accurate records, handle confidential information, and safeguard the security of student data.
Strong written and verbal communication, teamwork, and customer service skills.
Ability to prepare accurate reports, interpret student data, and work effectively with other university personnel.
Commitment to service, quality, accountability, continuous improvement, and professional development.
Willingness to participate in staff training and other professional development opportunities.
A committed practicing Christian who demonstrates biblical integrity, ethical values, professionalism, accountability, stewardship, and teamwork.

How to Apply

Get DAILY Job Updates

AfriCareers WhatsApp Channel

Follow Channel

Get DAILY Job Updates

AfriCareers Telegram Channel

Follow Channel

Get alerts for jobs like this

Turn on to receive notifications

Related Jobs

Related jobs on AfriCareers

Management jobs Contract jobs Remote jobs Urgently hiring jobs

View more jobs on AfriCareers