Administration Manager

• Supervise day-to-day operations of the administrative department and staff
• Hire, train and evaluate employees, and take corrective action when necessary
• Develop, review and improve administrative systems, policies and procedures
• Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained
• Work with the accounting and management team to set budgets, monitor spending, and process payroll and other expenses
• Plan, schedule and promote office events, including meetings, conferences, interviews, orientations and training sessions
• Collect, organize and store information using computers and filing systems
• Oversee special projects and track progress towards organizational goals
• Ensure the filing of returns to all Government regulatory bodies
• Ensure the smooth and adequate flow of information within the organization
• Ensure compliance with the Government of Uganda and Good Neighbors requirements
• Manage logistics and procurement
• Monitor, evaluate, spot check and audit the performance of staff and teams, and conduct disciplinary action when necessary
• Manage and operate various committees and manage support staff activities
• Manage the organization's assets and logbooks
• Communicate with stakeholders and headquarters and submit donor requirements and reports in a timely manner and with quality assurance

Qualifications & Experience:

• Bachelor's degree in a relevant field: Business, Administration, Commerce, Entrepreneurship, Business Studies, Economics, Procurement and Logistics Management, Human Resources or Organizational Development (Master's degree in a relevant field is an added advantage)
• Minimum 10 years of full-time paid professional experience managing day-to-day administrative operations
• Previous work experience in development work, preferably with international development partners, government and non-government agencies
• Fluent written and spoken command of English (local languages, especially Luganda, are an added advantage)

Skills & Competencies:

• Excellent organizational, interpersonal and communication skills
• Knowledge of Uganda taxation and registration, including payroll taxes, VAT, WHT and corporation tax
• Excellent IT skills with good experience in computer-based documentation and data and information management; competent to advanced level in Microsoft Excel
• Familiarity with SNS and the Microsoft Office package
• Ability to work efficiently in a multicultural environment with team spirit
• Ability to prioritize tasks and multi-task under tight deadlines in a fast-paced work environment
• Attention to detail, commitment to producing high-quality work and to promoting transparency and accountability
• Initiative in identifying problems and implementing solutions
• Collaborative, proactive, ethical, transparent, responsible, flexible and open