Administration OfficerExpiring Soon!

• Manage the front office: keep the office and reception organized, coordinate day-to-day schedules, manage the reception (visitors log, mail, couriers and phone enquiries), and file documents in G-Drive per filing rules.
• Organize logistics for training, meetings and office events, and support external relations work by printing, photocopying, scanning and binding materials.
• Coordinate with field Administrative Officers to collect monthly office supplies budgets and requirements, and replenish supplies for all offices on time.
• Book staff and partner travel and accommodation through approved providers, keep the travel tracker up to date, ensure vehicle pre-checks before travel, and coordinate transport for staff and materials to field locations.
• Run official errands: deliver and collect documents, and follow up on submissions, registrations, permits and licences, keeping a log of what was submitted and collected.
• Receive goods and services delivered against approved purchase orders; inspect quantity and quality with the requester, sign Goods Received Notes, report short or damaged deliveries, and hand over items to the Office and Procurement Associate with signed handover notes.
• Act as independent counter (with the Associate) in monthly stock counts of office consumables.
• Ensure staff and visitors follow office entry procedures, check guard logs daily, and report security incidents promptly.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Procurement and Logistics, or a related field.
• 3 years’ experience in office administration, preferably in an NGO or similar organisation.

Skills & Competencies:

• Experience handling petty cash and keeping accurate records.
• Working knowledge of Google Workspace and MS Office (especially spreadsheets).
• Good organisation skills and attention to detail; able to manage several tasks to deadline.
• Strong integrity and respect for confidentiality.
• Good written and spoken English.
• Comfortable with direct, candid feedback and willing to learn and grow.
• Willing to travel within Uganda.