Administration Supervisor (Hygiene & Facilities)

• Supervise cleaners and ensure all offices, showrooms, washrooms, kitchens and common areas are kept clean and presentable.
• Develop and enforce cleaning schedules, checklists and hygiene standards for all premises; carry out daily inspections and follow up on gaps and complaints.
• Ensure proper waste collection, segregation and disposal, and coordinate pest control, fumigation and periodic deep-cleaning services.
• Monitor and maintain stock of cleaning materials, sanitary supplies and consumables; raise purchase requisitions in good time to avoid stock-outs.
• Ensure cleaning equipment and chemicals are used correctly, stored safely and not wasted.
• Supervise, schedule and appraise cleaners and other support staff; allocate duties, manage attendance, leave cover and overtime, and train staff on cleaning procedures and safe handling of chemicals.
• Report and follow up on repairs and maintenance (plumbing, electrical, furniture, water and power issues), and coordinate with landlords, service providers and contractors on site.
• Support general office administration including visitor management, office supplies and staff welfare, and assist in organizing company events, meetings and conferences.
• Promote workplace health and safety including first aid supplies, fire safety and emergency readiness, and ensure compliance with public health, sanitation and occupational safety requirements.
• Prepare weekly and monthly reports on hygiene standards, supplies usage and maintenance issues, track expenses against budget, and maintain records of contracts, service providers and inspections.

Qualifications & Experience:

• Diploma or Bachelor’s degree in Business Administration, Facilities Management, Hospitality Management, or a related field.
• 1-2 years’ experience in administration, facilities or housekeeping, with at least 1 year in a supervisory role.

Skills & Competencies:

• Knowledge of cleaning standards, hygiene practices and occupational health and safety.
• Basic computer skills (MS Word, Excel, email).