Administrative Assistant (ENSER, ParWest & WatSSUP)

• Maintain robust stores and inventory management systems for proper use and accurate tracking of consumables and assets in the Arua Office
• Ensure compliance with administrative and logistics regulations and standard procedures
• Perform tasks efficiently and with the required level of confidentiality
• Ensure timely and accurate exchange of documents and information between project staff, programme partners and service providers
• Coordinate and plan logistical movements for the Arua office
• Coordinate and control office supplies including stationery and other office materials
• Ensure all office equipment is in working condition (photocopiers, projectors), reporting malfunctions
• Prepare purchase requests for office materials and coordinate office running contracts (waste collection, electricity, internet, water)
• Coordinate meetings and events in the Arua office and coordinate office attendants
• Manage petty cash, including timely accounting and reconciliations
• Coordinate fleet operations (dispatching, logbook checks, maintenance management) with the Kampala Senior Fleet Managers
• Coordinate and monitor regular servicing and repairs of all project vehicles; plan drivers' deployment and trip schedules
• Compile driver and vehicle condition reports, including repairs, routine services and replacement recommendations

Qualifications & Experience:

• Bachelor's degree in Business Administration, Accounting, Commerce, Economics, Procurement and Logistics Management, or a closely related field
• 3 years of relevant professional experience in a comparable position
• Experience working with donor agencies, non-governmental organizations or international organizations

Skills & Competencies:

• Proven service- and solution-oriented mindset with the ability to self-organize and work with minimal supervision
• High accuracy and efficiency in handling cash and related accountabilities
• Strong organizational and record-keeping skills
• Very good knowledge of Microsoft 365 applications (Teams, Word, Excel, PowerPoint)
• Familiarity with general fleet management compliance and regulations
• Excellent communication, interpersonal and English language skills (oral and written)