Fleet & Administration Manager

• Oversee the management, utilization, maintenance and safety of the Bank's fleet, ensuring vehicle availability, timely servicing, insurance and compliance
• Oversee cleaning and sanitation services across the Bank's offices and branches, monitoring service provider performance and ensuring compliance
• Oversee courier services, document dispatch and other administrative support services to ensure timely, secure and efficient service delivery
• Monitor stock levels of office supplies and consumables, coordinate timely reordering, and maintain adequate inventory to support uninterrupted operations
• Oversee the performance of fleet, cleaning, courier and other administrative service providers against contractual obligations and agreed service levels
• Maintain accurate records of vehicles and other administrative assets, ensuring proper allocation, safeguarding, physical verification and reconciliation
• Ensure fleet and administrative operations comply with the Bank's policies, delegated authorities, internal controls and applicable Ugandan laws
• Prepare and manage unit budgets and operational plans, monitor expenditure against approved budgets, investigate variances and implement cost controls
• Lead and supervise departmental staff, set performance objectives, allocate responsibilities, monitor performance and address performance gaps
• Maintain effective working relationships with branches, departments and external service providers, monitoring service delivery standards and resolving issues
• Prepare timely management reports on fleet utilization, operating costs, vendor performance, budget utilization, asset management and service delivery

Qualifications & Experience:

• A Bachelor's Degree in Business Administration, Logistics and Supply Chain Management, Transport Management, Automotive/Mechanical Engineering or a related field
• A relevant professional qualification in fleet management, facilities management, procurement, logistics or administration is an added advantage
• At least 7 years' relevant experience in fleet management, general administration or corporate services, including at least 3 years in a supervisory role

Skills & Competencies:

• Excellent communication skills
• Good interpersonal and organizational skills
• Good knowledge of Word, Excel, PowerPoint, Internet and Outlook
• Demonstrable knowledge of fleet operations, vehicle maintenance, fuel management, insurance, accident claims, facilities maintenance and utilities management
• Ability to prepare and monitor budgets, analyze expenditure, control operating costs and identify cost optimization opportunities
• Knowledge of procurement procedures, contract administration, supplier performance management, service-level agreements and cost-effective sourcing
• Understanding of internal controls, operational risk, asset protection, occupational safety and health, insurance requirements and applicable laws
• Strong people management, communication, negotiation, planning and organizational skills
• High levels of accountability, ethical conduct, attention to detail, problem-solving ability, customer service orientation and resilience
• Ability to work under pressure in a fast-paced environment
• Good understanding of Bank policies and procedures and industry/business awareness