Human Resource AssociateExpiring Soon!

• Support the end-to-end recruitment process, including preparing job advertisements, coordinating candidate sourcing, screening applications, shortlisting, scheduling interviews and communicating with candidates.
• Support reference checks and other pre-employment verification processes, and maintain accurate recruitment records.
• Prepare employment offers, contract extension letters and other recruitment-related documentation.
• Run onboarding processes, prepare all documentation for new employees, onboard new hires to BambooHR and Payspace, and schedule orientation and probation check-ins.
• Follow up on new hires’ probationary reviews with managers.
• Maintain records of statutory deductions and benefits; assist with employee queries on payslips, leave, benefits and payroll; onboard staff to the Payspace Self Service portal.
• Act as liaison with external benefits providers and vendors; ensure new staff are enrolled in benefit schemes and exit staff removed; reconcile debit and credit notes from insurance providers.
• Maintain Google Drive and BambooHR personnel files; conduct periodic audits of HR files, statutory records and documentation.
• Support internal and external audits by coordinating HR documentation, and prepare routine staff letters, end-of-contract notifications, employee verification and visa letters.
• Own the special pass and work permit application process for expatriate staff, and plan and coordinate staff events.

Qualifications & Experience:

• Bachelor’s degree in a relevant field; a relevant postgraduate degree in HR or a related field is an added advantage.
• Minimum 3 years’ generalist HR experience, preferably gained within the NGO sector.
• Prior experience in HR operations and knowledge of best practices.

Skills & Competencies:

• Comprehensive understanding of Uganda employment law and current employment regulations and their application.
• Hands-on experience with HR software (HRIS) and proficiency in Google Workspace.
• Strong ethics, reliability and integrity.
• Ability to coordinate and prioritize conflicting assignments.
• Strong problem-solving, interpersonal and communication skills.