Management Assistant (Office Management Assistant)Expiring Today!

• Manage all arrangements for scheduled meetings for the Counselor and Deputy Counselors, including reserving rooms, processing clearances, escorting participants and providing refreshments
• Oversee representational events for the Counselor and Deputy Counselors, including procurement of caterers, guest lists, invitations, the representational budget and vendor management
• Manage all section personnel matters (USDH, EFM and LES) including time and attendance, performance reviews, and submission and tracking of section awards
• Manage section domestic and international travel using the E2 travel system, resolving issues and liaising with ICASS travel staff
• Oversee orientation of new officers, EFMs and Locally Employed Staff into the section, including administrative requirements, IT needs and clearances
• Oversee the section's IT and communications systems (cell phones, scanners, landlines, printers, computers) in coordination with Embassy IT staff
• Manage lifecycle support for the section's non-expendable property and ensure the annual budget is used per ordering plans
• Assist with procurement requests, track deliveries and ensure proper receipt and inventory
• Organize weekly Pol/Econ section staff meetings and maintain databases such as contact and phone tree lists
• Draft diplomatic notes to request meetings, respond to Uganda government enquiries and other correspondence as required
• Manage visits of officials, coordinating airport pickups, hotel reservations, communications, country clearance requests and itinerary logistics
• Serve as the Mission Leahy Vetting Coordinator, managing processing of Ugandan security officials for the Congressionally mandated Leahy Vetting process in coordination with DAO/DATT, OSC, RSO and the Consular Section
• Serve as back-up for the Front Office OMS performing duties up to his/her clearance level

Qualifications & Experience:

• Completion of Secondary School is required
• Three years of clerical, administrative, office support, event or travel management experience in an office setting is required
• Must understand how business/restaurant arrangements are made and confirmed in Uganda and how to set up events in Uganda

Skills & Competencies:

• English: good working knowledge - speaking, reading and writing
• Excellent analytical, problem-solving and interpersonal skills, tact and diplomacy
• Ability to forecast resource needs, plan, assess problems and develop realistic solutions
• Ability to anticipate scheduling and logistical needs for the Economic and Political Unit Chiefs
• Ability to tactfully and efficiently work with American officers and Locally Employed Staff
• Ability to tactfully manage other sections' contributions to the Leahy Vetting process for timely processing
• Basic typing skills required