Partnerships Engagement Associate

• Support outreach and follow-up with prospective sponsors and partners under the guidance of the Partnerships team
• Draft partner correspondence, meeting briefs, follow-up communications, sponsorship proposals, presentations and other engagement materials for review
• Coordinate partner meetings, prepare supporting documents and track agreed actions and next steps
• Support the cultivation and stewardship of prospective partners throughout the sponsorship and engagement process
• Maintain a tracker of sponsorship benefits, deliverables, key deadlines and progress for assigned partners
• Coordinate with the Partnerships team, PCO, Programme, Events, Communications, Finance and session leads to facilitate delivery of agreed partner benefits, including registrations, speaking opportunities, sponsored sessions, exhibition space, branding, media engagement and networking opportunities
• Support partners with session planning requirements, including session descriptions, speaker information, biographies, photographs and technical needs
• Ensure partner and session information is shared with relevant teams and accurately reflected on the AHAIC website, programme and conference materials
• Monitor progress against agreed deliverables, maintain records and follow up on outstanding requirements
• Escalate delivery risks, unresolved issues or matters requiring strategic guidance to the Partnerships team
• Serve as a primary point of contact for assigned partners during the conference, supporting a positive partner experience
• Support post-conference close-out, ensuring partner materials, records and outstanding actions are completed or formally handed over

Qualifications & Experience:

• Bachelor’s degree in business administration, marketing, communications, international relations, public health, development studies or another relevant field
• At least one to two years of relevant experience in partnerships, fundraising, sponsorship, stakeholder engagement, business development, account support or event coordination
• Experience supporting conferences, high-level events or multi-stakeholder initiatives is an added advantage
• Experience engaging with corporate partners, foundations, development partners or international organizations is desirable
• Experience maintaining trackers, databases or other systems for managing stakeholder information and deliverables

Skills & Competencies:

• Excellent relationship-building, networking and stakeholder-engagement skills
• Strong written and verbal communication skills
• Good organizational and time-management skills, with strong attention to detail
• Ability to capture, organize and manage partner information accurately
• Ability to manage multiple assignments, follow-up actions and deadlines
• Professional presence and confidence when engaging with external stakeholders
• Ability to work independently, follow instructions and collaborate effectively with a wider team
• Good judgement and the ability to flag and escalate issues appropriately
• Ability to work calmly and practically in a fast-paced conference environment
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Teams
• Fluency in English is required; working knowledge of French is an added advantage