People and Performance Intern

• Create new personnel files and update internal databases with new employee information, including contact details and employment forms
• Support proper maintenance of employee files and collect signed staff timesheets on a monthly basis
• Support leave management by keeping updated records of staff leave days on the BambooHR system
• Support the performance management process by ensuring staff performance reports are fully updated in the system on time
• Assist with filing, scanning and organising staff documents for easy retrieval, ensuring confidentiality of employee files
• Assist with the smooth induction of new staff, prepare orientation materials and help conduct orientation sessions
• Assist in conducting reference and background checks for prospective employees and support recruitment document preparation and interview scheduling
• Support onboarding document preparation for newly recruited staff
• Provide administrative support across the Hub on all HR and People & Performance matters
• Make requests for scheduled staff trainings, support logistics and coordination, and help organise organisational events and meetings including travel arrangements and accommodation
• Assist with the implementation of HR policies and procedures and support annual internal and external audit processes by organising relevant documentation
• Take minutes in internal People and Performance meetings and support the coordination of the Hub Monday Morning Meetings
• Serve as the first point of contact for guests and clients, receive and sort mail and deliveries, and perform general clerical duties including photocopying, scanning and mailing
• Maintain a clean and orderly reception area, direct visitors to the appropriate staff members and assist with maintaining visitor records
• Support staff welfare activities and employee engagement initiatives, and perform other duties as required

Qualifications & Experience:

• Bachelor's Degree or Diploma in Human Resource Management, Industrial and Organisational Psychology, Business Administration, Public Administration or a related discipline
• Open to final-year students, recent graduates and those awaiting graduation

Skills & Competencies:

• Strong organisational skills and attention to detail
• Good communication and interpersonal skills
• Willingness to learn and support various People & Performance functions
• Familiarity with BambooHR or other HR information systems is desirable
• Proficiency in Microsoft Office Suite, with data analysis tools an added advantage
• Good record keeping and basic data management skills
• Ability to organise tasks, work independently and meet deadlines