People & Culture AssistantExpiring Soon!

• Prepare offer letters and employment contracts accurately and within agreed timelines, track the status of offers, approvals, signed contracts and renewals, and maintain contract records, flagging expiring contracts to the Business Partner
• Deliver a smooth and timely onboarding process for all new hires: raise onboarding tickets for IT, access, equipment and other required services, and coordinate induction schedules, following up with managers and new hires to confirm completion
• Track submission and completion of objectives, mid-year and annual evaluations; prepare performance status reports and follow up on outstanding items
• Create, update and maintain employee records in the HRIS systems (MIS, Seamless, ED and ERP) for new hires, confirmations, promotions, transfers, contract renewals, salary changes and exits
• Maintain complete, organised and confidential physical and electronic employee files, and run routine data checks and produce HR reports on request
• Identify gaps and inefficiencies in people processes and recommend practical improvements, supporting the rollout of improved processes, templates and tools
• Support the coordination of training sessions, including scheduling, logistics, invitations and attendance records
• Handle employee queries professionally and escalate complex issues to the Business Partner, maintaining confidentiality of all employee information

Qualifications & Experience:

• Bachelor's degree in human resource management, Business Administration, Social Sciences or a related field
• Minimum of 2 years of experience in an HR administration or support role
• Working knowledge of HRIS systems (ERP, Seamless HR or similar)
• Good understanding of Ugandan labour law and HR processes

Skills & Competencies:

• Strong attention to detail and accuracy
• Report writing and the ability to present data clearly
• Good organisation, time management and ability to meet deadlines
• Proficiency in Microsoft Office, especially Excel
• Knowledge of records management and filing systems, physical and electronic
• Integrity and the ability to handle confidential information
• Customer-focused, proactive and a good team player