Procurement Associate

• Identify, evaluate and select suppliers based on quality, cost and reliability; establish strong supplier relationships and negotiate contracts to secure favourable terms
• Monitor supplier performance and resolve issues and discrepancies
• Ensure all service providers sign the statement of ethical adherence
• Centralise all service providers’ KYC documents and contract terms and conditions
• Enhance and implement procurement strategies to meet the company’s needs
• Follow up with key stakeholders for requisition note approval and ensure timely approval of LPOs
• Track and manage orders to ensure timely delivery and address delays promptly
• Ensure sufficient toiletries and breakfast items are in place
• Keep the vendor database and KYC promptly updated in the ERP and continuously improve the ERP to fully support procurement
• Onboard new staff on the procurement process and run bi-annual staff re-onboarding
• Liaise with vendors to ensure TIMS-compliant invoices are submitted promptly after service delivery and validate service delivery
• Analyse market trends, negotiate prices and terms, and monitor procurement budgets and expenditures
• Collaborate with Marketing, Space and People teams to monitor stock levels and forecast demand
• Conduct regular inventory audits and ensure accurate record-keeping for all assets

Qualifications & Experience:

• Bachelor’s degree in Supply Chain Management, Business Administration or a related field
• 2–4 years’ experience in procurement
• Accounting or Finance background is an advantage
• Professional certification such as CIPS or CPSM is a plus
• Experience with ERP systems

Skills & Competencies:

• Building and managing relationships with all stakeholders
• Time management to ensure procurement needs are closed promptly
• Strong negotiation skills to ensure Moringa gets value for money
• Risk management to minimize exposures while dealing with stakeholders
• Ability to adapt to change and a growth mindset
• Ability to work independently and manage multiple tasks simultaneously
• Ability to work in a fast-paced environment; occasional travel to meet suppliers and attend industry events