Procurement Officer

• Receive purchase requests from stores and departments, confirming each is properly completed, approved, within specification and budget before action
• Plan purchases using stock levels and supplier lead times, placing orders early and combining similar requests for better prices
• Follow the procurement method set out in the company's Procurement Manual and obtain the required quotations or bids
• Identify and maintain a list of reliable, approved suppliers and compare quotations on price, quality, delivery time and payment terms
• Negotiate prices and terms with suppliers in the best interest of the company and confirm selected suppliers can issue valid EBM invoices
• Prepare and issue purchase orders, record them in the PO register and follow up with suppliers on agreed delivery dates
• Work with store keepers to physically count deliveries and match them against the PO, delivery note and EBM invoice before payment
• Resolve shortages, damaged goods, wrong items and price differences with suppliers, arranging returns, replacements or credit notes
• Evaluate supplier performance regularly and keep supplier contracts, agreements and contact details up to date
• Keep all procurement documents filed and available for audit and prepare weekly and monthly procurement reports
• Act with honesty and integrity, avoid conflicts of interest and never accept gifts, favours or payments from suppliers

Qualifications & Experience:

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration or a related field
• Relevant procurement or supply chain experience (entry level, 1-3 years)

Skills & Competencies:

• Detail-oriented, organized and proactive
• Good negotiation and supplier management skills
• Strong ethics, honesty and integrity
• Good computer skills, including Excel
• Ability to plan purchases ahead and manage lead times