Procurement & Purchasing Assistant

• Receive and examine approved purchase requests to ensure descriptions, quantities, specifications, and authorizations are complete
• Issue requests for quotations to approved suppliers and organize submissions for objective comparison
• Prepare purchase orders in accordance with internal authorization and approval workflows
• Follow up directly with suppliers to monitor delivery dates, lead times, and outstanding orders
• Match supplier invoices against purchase orders and receiving notes before forwarding documentation to the finance department
• Maintain accurate supplier files containing contact details, prices, lead times, and product specifications
• Organize and maintain complete procurement files with all supporting documentation required for internal control and audits
• Liaise with warehouse, production, maintenance, quality, finance, and requesting departments to align purchasing activities
• Report any conflicts of interest, gifts, unofficial payments, or supplier pressure strictly according to company policy

Qualifications & Experience:

• Degree, Diploma, Higher/National Diploma, Certificate, National Certificate, or vocational qualification in Procurement, Supply Chain, Logistics, Business Administration, Commerce, Accounting, Economics, Entrepreneurship, Stores Management, or related disciplines
• UACE or UCE with appropriate business or computer training; professional procurement study such as CIPS is an added advantage
• No prior work experience required; onboarding training provided

Skills & Competencies:

• Numeracy and attention to detail for comparing quotations and checking procurement records
• Clear verbal and written communication for supplier engagement and interdepartmental liaison
• Computer literacy and readiness to learn ERP procurement modules
• Systematic organization and filing for accurate recordkeeping and audit preparation
• High ethical awareness and personal integrity in purchasing and supplier interactions