Project Administrator - EQUIT Study

• Assist in processing staff payroll and benefits, following up to ensure statutory deductions are submitted on time to the relevant bodies.
• Prepare monthly invoices and financial reports of project expenditures for the donors and the KNH grants office.
• Facilitate tracking and reconciliation of project expenditures and submission to the finance department for reimbursement.
• Ensure project petty cash is available at all times and managed per KNH Finance Department guidelines.
• Facilitate processing and tracking of all staff contracts and the project subcontract; maintain personnel files (CVs, appointment letters, contracts, leave records).
• Liaise with the KNH Supply Chain and Procurement office for procurement of office, lab and clinic supplies.
• Coordinate meetings including venue booking, minute writing, participant reminders, follow up and invoice payment processing.
• Participate in weekly project meetings to update the team on administration matters.
• Prepare and maintain records of correspondence with institutional review boards, ethical review committees, donors and collaborators.
• Perform day-to-day management of the project team and address team issues promptly.
• Maintain an updated asset register for the project.
• Support the project coordinator during participant recruitment (consenting, providing project summaries and issuing participant reimbursement).

Qualifications & Experience:

• Diploma in Project Management, Business Administration, Finance, Accounting or Human Resource Management.
• Must be trained in computer skills.
• Recent graduate with less than two years of experience.
• Experience in research project administration is an added advantage.

Skills & Competencies:

• Proficient in MS Office (Word, Excel, PowerPoint) as well as tracking, document management and retention tools.
• Excellent interpersonal and communication skills; able to build relationships with teams, staff and vendors.
• Strong analytic, organizational, written and verbal communication skills.
• Ability to communicate effectively on complex or sensitive matters at all levels.