Project Team Assistant (National Individual Contractor)

• Support the substantive and operational implementation of CPCJ activities across its six outcomes and related criminal justice reform priorities
• Assist in the preparation and updating of activity workplans, implementation calendars, travel schedules, mission plans, procurement trackers and follow-up matrices
• Coordinate administrative arrangements for meetings, workshops, trainings, consultations, missions and field activities, including venues, participant lists, invitations, attendance sheets and post-event documentation
• Draft meeting notes, minutes, activity reports, back-to-office reports and action-point trackers, and follow up with team members and implementing partners on agreed actions
• Conduct desk research and compile information on crime prevention, criminal justice, access to justice, legal aid, prison reform and justice-sector coordination; prepare research briefs, analytical notes and evidence tables
• Provide day-to-day administrative support including scheduling, correspondence, document formatting, filing, scanning, records management and logistical follow-up
• Assist in the preparation of procurement plans, requisitions, terms of reference, evaluation documentation and follow-up correspondence, and track procurement timelines and documentation
• Assist in preparing budget estimates, expenditure reports and payment-supporting documentation, and support monitoring of expenditures within authorized levels
• Support arrangements for field missions within Uganda, including itineraries, travel requests, security clearances, accommodation and mission documentation
• Liaise with implementing partners, government counterparts, consultants, vendors and civil society organizations on administrative and logistical matters
• Maintain organized electronic and physical records of programme activities, correspondence, approvals, procurement files and evidence for audit, monitoring and reporting purposes

Qualifications & Experience:

• A high school diploma or equivalent is required
• Additional training, coursework or certification in administration, project support, law, criminal justice, social sciences, research methods, procurement, finance, records management or a related field is desirable
• Two (2) years of work experience in criminal justice, law, programme support, administration or related areas is required
• Work experience in administrative services, programme support, procurement, logistics, finance support, records management or event coordination is required

Skills & Competencies:

• Fluency in oral and written English is required; knowledge of another official United Nations language is an advantage
• Strong organisational, drafting and coordination skills
• Ability to maintain accurate records and support audit-readiness