Senior Personal Secretary

• In conjunction with relevant officers, drawing up and monitoring appointments and programmes
• Take dictation, transcribing and presenting accurate and error free work
• Attend to callers, either in person or on telephone
• Ensure timely responses to inquiries and correspondences to and from the Office
• Receive incoming mail and supervise the dispatch of outgoing mail
• Organize meetings, take minutes and convey decisions of such meetings to the relevant officers/offices
• Ensure that relevant documents for meetings and speeches are produced on time and properly organized
• Draft letters of routine nature
• Ensure cleanliness and orderliness of the office
• Manage records in accordance with established security and records management procedures
• Requisition and manage office stationery and equipment
• Supervise the Secretarial and support personnel for the office
• Conduct background research on various topics to assist in decision-making and report preparation
• Handle sensitive information and confidential matters with absolute discretion
• Assist with special projects, tracking progress, and monitoring deadlines

Qualifications & Experience:

• An Honours Bachelor's degree in Secretarial Studies or equivalent qualifications from a recognized awarding institution
• A minimum of three (3) years working experience as Personal Secretary in Government or equivalent level of experience gained from a reputable organization

Skills & Competencies:

• Discretion and professionalism in handling confidential matters
• Office management and records management skills
• Minute taking, dictation and transcription accuracy
• Communication and interpersonal skills
• Organisation, time management and attention to detail